AIDoctorNotes Implementation
Get ambient AI SOAP notes working in your operatories— customized to your dental clinical templates, integrated with your PMS where supported, and your team trained. 14 days. Fixed fee.
The problem this solves
Doctors finish the day, then spend 30–60 minutes catching up on charting. The notes get worse as the day gets later. Audit risk compounds. Burnout compounds.
AIDoctorNotes captures the chairside conversation and produces a clean dental SOAP note in your existing template, ready for the doctor to sign. The 14-day implementation tunes it to your specific clinical workflow and the templates your practice already uses.
Charting backlog audit
A $299 diagnostic for practices that need to prove the charting bottleneck before asking providers to change their daily note workflow.
Measure the backlog
Review after-hours charting time, unsigned notes, audit-risk patterns, and which appointment types create the most drag.
Review note quality
Run a note-quality review across sample SOAP notes, procedure templates, terminology gaps, and documentation consistency.
De-risk adoption
Complete a provider adoption check so the rollout starts with the doctors most likely to use ambient notes consistently.
- Charting backlog audit: quantify where providers lose time and which visit types should be templated first.
- Note-quality review: identify missing documentation patterns before they become billing or compliance risk.
- Provider adoption check: confirm which doctors, hygienists, templates, and operatories should be included in the first wave.
What's in scope (14 days)
Days 1–4 — Setup
- Account provisioning for each provider in the practice
- Hardware/microphone check in each operatory using the system
- PMS integration (Eaglesoft, Open Dental, Dentrix Ascend) where supported
- Import of the practice's existing SOAP-note templates as a starting point
Days 5–8 — Customization
- SOAP-note templates customized: separate templates for hygiene visits, restorative procedures, exams, emergency visits
- Dental terminology dictionary tuned to your practice (e.g., specific composite brands, office-specific abbreviations)
- Quality-review workflow set up for the first 50 notes generated
- Provider-specific settings for each doctor's note style
Days 9–14 — Training, go-live, tuning
- Live training for each provider (45 min each)
- Front desk training on signed-note routing (30 min)
- Go-live: real notes from real patient appointments
- Daily review of generated notes for the first week
- Template adjustments based on what the doctors actually flag
- Final review and decision on optional $150/mo support
What you get when we're done
- AIDoctorNotes configured to your practice's specific SOAP templates and dental terminology.
- Each provider has a personal setup tuned to their workflow.
- Notes routing into your PMS where integration is supported.
- Trained team using it as part of the daily workflow—not as a side experiment.
- Documented runbook so the next new associate can get onboarded in under 30 minutes.
What's NOT included
- The AIDoctorNotes subscription itself—pricing varies by seat count, paid direct to the product.
- Hardware (operatory mics, isolation if your environment is loud)—recommended at kickoff if needed.
- Custom PMS integrations beyond AIDoctorNotes' supported list.
- HIPAA risk-assessment for your practice. We document the AIDoctorNotes side; your overall HIPAA program is your responsibility.
- Ongoing daily-driver work after day 14. That's the optional $150/mo tier.
Scoping call
Tell us which PMS you use and roughly how many providers will use the system. We'll tell you whether AIDoctorNotes makes sense for your practice or not.