Practice Stock Wise Implementation
Get inventory automation actually running in your practice— supply tracking, reorder alerts, waste analysis, vendor consolidation. 30 days. Fixed fee. Defined finish.
The problem this solves
Most practices over-spend on supplies they don't use, run out of supplies they need on the day a high-production case is on the schedule, and have no visibility into which categories are growing as a percentage of revenue.
Practice Stock Wise solves all three. But only if it's actually running with your real product list, your real usage data, and alert thresholds tuned to your team's workflow. That's the 30-day implementation.
Supply savings audit
A low-friction paid diagnostic before a full rollout. We find obvious supply leaks first, then only recommend assisted setup when the numbers justify it.
$299 quick scan
Review top recurring supply purchases, stockout pain, and basic vendor mix to spot quick savings opportunities.
$499 expanded audit
Includes CSV/manual inventory intake, top-SKU cleanup, and a written savings/rollout plan your office manager can use.
Rollout decision
If the audit shows enough waste, move into a $1,500–$3,000 assisted setup with imports, thresholds, training, and go-live.
- CSV/manual inventory intake for practices that have exports, invoices, spreadsheets, or only a rough product list.
- Savings scorecard covering duplicate SKUs, reorder gaps, vendor drift, slow-moving inventory, and high-cost categories.
- Assisted setup bridge: we turn the audit findings into the exact Practice Stock Wise configuration plan instead of handing you a generic report.
What's in scope (30 days)
Week 1 — Foundation
- Account provisioning + admin access for the practice owner
- Initial product catalog import from your existing supply records (Henry Schein, Patterson, Benco, or your supplier of record)
- Mapping of your top 50 SKUs into Practice Stock Wise categories
- Vendor relationships configured in the system
Week 2 — Calibration
- Reorder thresholds set per SKU based on your actual usage
- Waste analysis configured for high-cost categories (composites, anesthetics, disposables)
- Audit checklist customized to your operatories
- Reports configured: weekly inventory snapshot, monthly waste report, vendor mix
Week 3 — Training & go-live
- Live training session for sterilization / supply lead (90 min)
- Live training session for office manager / doctor (60 min)
- Recorded videos of both sessions for new-hire onboarding
- Go-live: team is doing real audits and the system is generating real alerts
Week 4 — Monitoring & handoff
- Daily check-ins for the first 5 business days post go-live
- Threshold adjustments based on real-world false positives / negatives
- Final review meeting with the doctor: what we found, what's working, what to watch
- Runbook for the team in writing
- Decision point: continue with $250/mo optimization or close the engagement
What you get when we're done (operationally)
These are deliverables we control—not revenue projections we can't.
- A working Practice Stock Wise instance configured to your practice—not a generic demo, your actual data and your actual thresholds.
- A trained sterilization / supply lead who can run the tool daily without us.
- A weekly snapshot report the doctor can read in 2 minutes that flags anomalies.
- A documented runbook that survives staff turnover.
- 30 days of real operational data to inform decisions—before deciding whether to continue with us monthly.
What's NOT included
- The Practice Stock Wise subscription itself—typically $99–$249/mo direct to the product.
- Migrating data out of complex legacy inventory tools beyond standard CSV import.
- Custom integrations with PMS systems Practice Stock Wise doesn't support natively.
- Hardware (barcode scanners, label printers)—we'll recommend if needed.
- Ongoing daily-driver work after the 30 days. That's the optional $250/mo tier.
Book a scoping call
30 minutes. No obligation. We confirm fit, you ask hard questions. If it's not right we tell you.